Effective Date: 18/03/2024

By registering to participate in the programme “Introduction to Quantum Research for Girls”  organised by PhysicsBeyond and Girls in Quantum you consent to the subsequent terms and conditions:

1. By completing and submitting the registration form, you agree to participate in the event organised by PhysicsBeyond and Girls in Quantum.
2. The information provided in the registration form, including your full name, preferred name, age, grade, high school/university name, and country name, will be used solely for the purpose of event registration and communication.
3. You must provide accurate and truthful information during registration. Any false or misleading information may result in disqualification from the event.
4. Your participation in the event is voluntary, and you may withdraw at any time by informing the event organizers. Any planned absence should be reported to quantum-research-for-girls@physicsbeyond.com as soon as possible and no later than by 8:00 GMT on the day before the absence. Unplanned absences should be reported immediately when they occur on the programme’s Discord channel “Check-In”, where participants must reply before the session begins. It is at the discretion of the organizers to disqualify participants with poor attendance records.
5. By participating in the event, you consent to the use of your name and any submitted work for promotional and marketing purposes related to the event as specified under point 4 “Sharing of Information” of our Privacy Policy. Any publication resulting from work done during this event has to mention the event and the organizers (PhysicsBeyond and Girls in Quantum). The authorship of any publications will reflect each party’s contributions in accordance with academic standards and customs.
6. The event organizers reserve the right to make changes to the event schedule, format, or content at their discretion. Any updates or changes will be communicated to participants in a timely manner.
7. Your privacy is important to us. We will handle your personal information in accordance with our privacy policy. Additionally, we will use Discord as the central communication platform for the event, Zoom, Microsoft Teams, and Google Meet for the live sessions, and Google Colab for coding. By participating, you consent to downloading and installing any necessary applications and creating a Discord account if necessary. We refer to the respective third-party privacy policies for the apps we will use.
8. By participating in the event, you agree to abide by any additional rules or guidelines provided by the event organizers. In particular, if you are a participant aged 18 or older you agree to comply with the terms and conditions laid out in our Child Protection Clause.
9. The event organizers reserve the right to disqualify any participant who violates these terms and conditions or engages in any inappropriate behavior during the event. Participating in this event is selective, and participants are expected to commit to the program and participate actively during the event, completing the assigned course work and research project to the best of their ability. It is at the discretion of the organizers to disqualify participants who show an overall lack of effort, which may negatively impact morale and motivation.
10. Certificates will only be awarded to participants who complete a research project and do a poster presentation.
11. If you have any questions or concerns regarding these terms and conditions, please contact the event organizers for clarification via this email.

By submitting the registration form, you acknowledge that you have read, understood, and agreed to these terms and conditions.

Last Updated: 18/03/2024