Effective Date: 18/03/2024

PhysicsBeyond and Girls in Quantum are committed to safeguarding the privacy of individuals who interact with our organisations. This Privacy Policy outlines our practices regarding the collection, use, and disclosure of personal information provided to PhysicsBeyond and Girls in Quantum. By registering to participate in the programme “Introduction to Quantum Research for Girls”  you consent to the terms outlined in this policy.

1. Collection of Information: We collect personal information such as your full name, preferred name, age, grade, high school/university name, and country name for the purpose of event registration and communication. This information is provided voluntarily by you through the registration form.
2. Use of Information: The information provided will be used solely for the purpose of organizing and facilitating the event. This includes, but is not limited to, event registration, communication with participants, and event-related updates or announcements.
3. Data Security: We take appropriate measures to protect the personal information provided by participants, including encryption and secure storage practices. Access to this information is restricted to authorized personnel only.
4. Sharing of Information: We do not sell, trade, or otherwise transfer your personal information to third parties without your consent, except as required by law or in compliance with legal processes. Additionally, any submitted work (including, but not limited to code, posters, videos or papers) developed by you during your participation, or as a result of the event, can be used for promotional and marketing purposes related to the event, including but not limited to social media posts, website content, and promotional materials. Upon request to the organisers by email we may change your name to protect your privacy.
5. Consent: By submitting your personal information through the registration form, you consent to the collection, use, and storage of this information under this privacy policy.
6. Access and Correction: You have the right to access and correct any inaccuracies in your personal information held by us. If you would like to review or update your information, please contact us by email.
7. Retention: We retain personal information for as long as necessary to fulfill the purposes outlined in this privacy policy or as required by law.
8. Changes to Privacy Policy: We reserve the right to update or modify this privacy policy at any time. Any changes will be effective immediately upon posting on our website. It is your responsibility to review this policy periodically for updates.
9. Contact Us: If you have any questions or concerns regarding this privacy policy or our data practices, please contact us by email.

By participating in the event and providing your personal information, you acknowledge that you have read, understood, and agree to this privacy policy.

Last Updated: 18/03/2024